5 Must-Know Benefits to Microsoft Access

Wed 10/02/2021 - 11:17

Microsoft Access is not the only database software program out there, but it is one of the most popular. If you’re looking for something easy to learn and simple to integrate into your business or organization, Access is the one. It’s not overly complicated, and you don’t need a background in programming or coding to create highly customized databases. When Access 2016 was rolled out, it came with an assortment of new templates as well. Find a template you like, and you can literally start inputting data within minutes.

As you consider your options for database management systems, here are five must-know benefits about MS Access.

1. Easy to Install and Use

If you are a small to midsize business, it may not be necessary to hire someone to build a complex database. Access will probably meet all of your needs – and more. When you purchase your copy of Office 365, all you need to do is run the program. In minutes, Access delivers fully functional databases to work with. Like other Microsoft programs, Wizards walk you through the features and tools on Access, including setting up your first database.

2. Integrates with Other Programs

Another benefit to MS Access is that it’s easy to integrate. You can use Access with just about any Microsoft program, though the most popular combination is Access and Excel. For example, you can link an Excel spreadsheet to an Access database or import one into the other. It’s also possible to use Access with non-Microsoft programs such as Oracle or Sybase. Overall, Access is compatible with most products.

3. Economical

Microsoft Access is arguably the most economical database management system available. Your business only needs to pay for the full version of Office 365 for administrator/developer computers. Not every computer needs to have Access. What you should consider is downloading and installing Access Runtime on user machines. This way, users can access your applications. You can save on licensing fees and keep data safe, as users will not have access to the source code.

4. Widely Popular

One of the most popular databases in the world is Microsoft Access. This is a huge benefit because it means that the program receives the appropriate attention in the form of updates, system improvements and more. Also, Access has a similar look and feel as other Microsoft programs. You can easily share and work off databases with employees, clients and partners without much of a learning curve.

5. Ability to Create Apps

One of the most exciting features to Access 2016 is the ability to create and share apps – without being a developer! To improve security and free up physical and digital space, Access lets you move your data to the cloud. This allows you to share information with your colleagues anytime, anywhere. As your business changes, simply update your apps to meet your evolving needs.

Learn more about Microsoft Access Cloud | Drake Hosted | Cloud PC

7 hours 21 min ago

Key Benefits of a Microsoft Access Database
One of the reasons why Microsoft Access is consistently the database of choice is that it is a less expensive alternative to larger database systems, such as Oracle or SQL Server, which require a tremendous amount of setup and maintenance costs. 

Since Access is a Microsoft Office product, it has been designed to integrate well with other products in the Microsoft Office Suite, Access is such a widely used database system that other software manufacturers are more likely to provide the ability to interface directly to Access than any other desktop database system.

Access has the ability to use data stored in Access/Jet, Microsoft SQL Server, Oracle, and other ODBC compliant data containers including MySQL and PostgreSQL. Software developers and data architects have used Access to easily develop application software. Non-programmers, also known as “power users” can use Access to build simple applications. While some object-oriented techniques are supported, it falls short of being a fully object-oriented development tool.

Access has the ability to easily import many data formats so that your existing data is not lost. This feature can not only save 100′s of hours of input time but also eliminate potential human input error.

One of the benefits of using Microsoft Access is its Jet Database format, which contains not only the application but also the data in one file. The ability to have the application and data in one file makes it extremely convenient to distribute the entire application to various users who can run the application in disconnected environments.

If your company is growing, one of the benefits of Microsoft Access is that it has upgrade capabilities. If the size of your database is continually growing and your performance starts to suffer, you can easily upgrade to SQL Server along with an Access Data Project (ADP).

Each piece of information is assigned a unique identifier. This is extremely important since it controls that each piece of information is only entered once and eliminates human and duplication errors.